Front Office Administrator

CLA Malta is seeking an Administrator with excellent organisational and interpersonal abilities to work within the Front Office team and assist with general Administration and back-office duties.

Job Responsibilities:

• Acting as the office’s first point of contact, greeting and welcoming visitors.
• Handling phone calls and correspondence.
• Supporting all department teams with any technical-related administrative duties.
• General office administration and retention of appropriate office records.
• Ensure meeting rooms and reception area are presentable at all times.
• Responding to emails and preparing documents, including office correspondence in a timely manner.
• Assist senior management with travel arrangements and setting up meetings.
• Running office-related errands when necessary, including delivering important documents to government departments and other authorities.
• Performing other Front Office related duties, including the management of office stock, communications with suppliers, acquiring quotations, overseeing maintenance agreements and reporting any repairs.
• Preparation of documents, primarily related to the Audit department, e.g., Letters of Engagements, Form Fs, Release Letters, Clearance Letter, Extension Letters, etc.
• Handling the submission of online MBR reports.
• Collection & posting of documents.
• Obtaining auditor’s signatures.
• Managing the filing system.
• Assists the Audit & Assurance and other internal teams with administration-related duties when necessary.

Job Requirements:

• Experience in an administrative, front office or customer services position, ideally with working knowledge of document control.
• Educated to O’ level or higher standard.
• Basic knowledge of Accounts or Audit would be considered an asset.

Personal Skills: 

• Excellent communication skills.
• Fluency in English and ideally Maltese; knowledge of Italian would be considered an asset.
• Confident using Microsoft Office and other basic IT packages.
• High degree of time management skills, ensuring all deadlines are met.
• Meticulous, motivated, efficient, and reliable.
• Ability to follow directions and work within a team/independently as required.
• Works well under pressure.
• Professional in appearance, with a friendly demeanor.

Attractive salary, work-life balance, superb environment and a transparent career path. If you are interested, drop your CV at careers@clamalta.com and we will contact you for an interview.

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